Excel is not a compliance system
A spreadsheet can hold a filename and a date. That is not the same as knowing whether a vendor meets the requirements you set.
Office managers already know this. The sheet says “we’ll get it Monday.” The plumber is already in the building. The Additional Insured box is checked on a cert that never attached the endorsement. Someone named the tab FINAL_v7 and meant it.
Excel is good at lists. It is bad at the job people pretend it is doing.
That job is vendor certificates of insurance. Limits. Expiration. Additional Insured. The endorsement form, not a checkbox on the face of the ACORD. If waiver, primary and noncontributory, or completed operations are on your requirements, they live on the endorsement, not in a yellow cell.
A certificate is a snapshot. Certificate holder is not Additional Insured. Green in a spreadsheet usually means “we got a PDF,” not “someone compared it to the requirements.”
When the person who owns the sheet leaves, the system of record leaves with them. Another column does not fix that.
Mondayn builds focused software for hated admin. First product is COI Tracker. Not a vendor platform. You confirm Additional Insured. We don’t auto-green endorsements.
Have 20 minutes and a messy cert? Bring it.